Background
Social Sync is committed to proactively identifying, assessing, and mitigating risks to ensure the security, privacy, and integrity of our systems and the data we manage. Conducting regular and structured risk assessments is critical for maintaining trust and compliance with applicable regulatory requirements.
Purpose
This policy defines the framework and responsibilities for performing risk assessments, helping Social Sync systematically identify and mitigate potential risks associated with its systems, processes, and services.
Scope
This policy applies to all information systems, applications, processes, and infrastructure managed by Social Sync, including cloud environments and interactions with third-party suppliers.
Objectives
The objectives of this policy are to:
Establish a consistent methodology for risk assessment.
Identify and manage security and operational risks effectively.
Ensure compliance with industry standards and regulatory requirements.
Promote awareness and proactive management of risks across the organisation.
Risk Assessment Process
Social Sync conducts regular risk assessments using the following structured approach:
Identification: Identify risks related to infrastructure, software, personnel, and third-party relationships.
Analysis: Evaluate each identified risk based on potential impact and likelihood.
Evaluation: Prioritise risks according to their severity and urgency.
Treatment: Define appropriate risk mitigation measures to reduce risks to acceptable levels.
Monitoring and Review: Continuously monitor risks and periodically reassess to adapt to evolving threats and changes in operations.
Risk assessments occur at least annually or whenever significant changes to systems, security incidents, or new threats are identified.
Detailed operational procedures supporting this policy are documented separately and accessible to relevant personnel.
Data Protection Impact Assessments (DPIA)
A Data Protection Impact Assessment (DPIA) is a specific type of risk assessment focused on evaluating privacy and data protection risks associated with processing personal data. DPIAs are conducted whenever new processing activities are planned or significant changes are made that could impact individual privacy rights, in compliance with GDPR requirements.
Social Sync’s DPIA includes:
- Evaluation of potential impacts on individual privacy.
- Measures to address identified privacy risks.
- Documentation to support compliance with GDPR principles.
Download Social Sync’s DPIA template here.
For broader details regarding data protection, please refer to our Data Protection Policy.
Roles and Responsibilities
Social Sync Compliance Team: Responsible for conducting risk assessments, documenting findings, recommending mitigation strategies, and overseeing implementation. Risk assessments involve coordination between engineering, operational teams, senior management, and compliance personnel to ensure comprehensive identification and management of risks.
Senior Management: Approves risk treatment plans, demonstrates commitment by allocating necessary resources for effective risk mitigation, and oversees outcomes.
All Employees: Responsible for reporting potential risks and adhering to established risk management practices.
Record Keeping
Social Sync maintains comprehensive records of all risk assessments, including:
Identified risks and their descriptions.
Analysis of potential impact and likelihood.
Recommended risk mitigation measures and implementation status.
Periodic reviews and updates.
These records are securely stored, regularly updated, and retained in accordance with applicable regulations and Social Sync’s internal policies.
Policy Review
This policy is reviewed at least annually or when significant operational or environmental changes occur. Amendments will be communicated to all relevant stakeholders.
Revision history
| Version | Date | Description of Changes |
|---|---|---|
| V1 | November 5th, 2024 | Initial Creation |
| V2 | November 6th, 2024 | Publication |
